Summary on Video_Time Management

Time Management

The following questions are asked in addressing this subject

• Why do some people do better than others?

• Why do some people do things differently?

• Why are some people better time managers?

Time management is concerned with:

a. Life management

b. Personal management

21 – Time management ideas: Note – the key to time management is discipline

1. Goals – most important of all ideas. Self development goals are key to accomplishing tasks and goals must be written down for their achievement. The following questions are crucial in setting goals…

a. Who am I?

b. Where am I going

c. What is my purpose?

2. Organized plan of action: taking your goals and objectives and putting them together in form of a plan

3. Analysis: make a list of activities, engage in thinking and feeling of accomplishment

4. Set priorities: distinguish between relevant and irrelevant tasks. Focus on most valuable and important tasks and assess the impact of selected tasks on your future

5. Concentration: handle a task at a time

6. Set deadlines: ensure there is a lot of room adjustments and endeavor to beat deadlines

7. Use a time log: keep track of activities by writing to understand how your time is being spent. Recording also help in your analysis

8. Procrastination: there are positive and negative procrastination. Always endeavour to deal with procrastination by developing a strong sense of urgency

9. Delegate: clarify the following; what has to be done, who can do it, how it will be done, keeping track and do checks

10. Meetings: have a purpose for your meetings, set an agenda and always start the meeting on time

11. Interruption: Avoid using the phones often or staying too long on the telephone. Also, be careful with people-related distractions

12. Focus on key result areas: ask yourself the following questions for guidance; why am I on the payroll? What results are expected of me? What are my core functions?

13. Batching tasks: Engaging in similar and related activities at the same time or in a sequence

14. Neatness: leveraging on the TRAF system. That is; Task, Refer, Action and File

15. Getting chunks of time: some 60 minutes or more break can be very helpful. Distinguish between creative work and admin work

16. Transaction time; Learn more, earn more, keep important articles for reference and read all the time

17. Telephone: Get on it and get off it fast. Always keep good notes of telephone conversations

18. Punctuality: always endeavour to be there on time. Perhaps a Lombarty time of 15 minutes earlier is recommended

19. Work simplification: systemization of the work process can be very helpful. Follow the following approach to ensure you get more work done. Work longer, work faster, work on fewer but more important things, work on things you are better at, make fewer mistakes, do things as a team

20. Saying No: this may be useful when they concern activities that do not contribute to you most important goals

21. Balance: Despite work, try to enhance and improve the quality of your life. Pursue good health, great relationships etc.